VVZ ERP Suite for construction companies and mobile teams
When several sites or jobs are moving forward at once, information changes quickly: a customer changes a request, a team is waiting for an instruction, a material must be planned, an address or time changes and someone needs to know the latest correct information. If everything stays between calls, messages, paper, Excel and everyone’s memory, the team loses time searching for what was decided.
The real problem: the latest information is not always in the right place
On a site, a small change can have immediate consequences. The team on site needs to know what is planned, what changed, what is missing and who must make the next decision. When this information is scattered, the manager has to call back, search messages or check several documents before answering.
Before
The address is in the schedule, a customer change in a message, materials to prepare in a note and the latest instruction sometimes remains only in the memory of the person who took the call.
After
Each request or job can bring together the customer, site, address, planned work, useful information, responsible person, status and history.
Typical situations for a construction company
New site or job
The customer, address, requested work, planned date and necessary information are recorded with the request.
Team and responsible person
The request can show who should intervene, who follows the site and who should answer when a decision is needed.
Preparation and materials
Items to prepare or necessary materials can be noted with the job so the team can see what must be checked before starting.
Change during the job
If the customer changes a request, a date moves or a new action becomes necessary, the information can be added to the follow-up instead of remaining only in a call or conversation.
A simple path from request to completed work
Customer request
The customer describes the work, location and main constraints.
Site and address
The address, related site and useful information are grouped in the same request.
Work to complete
The team sees what is planned, what must be prepared and what still needs confirmation.
Assigned
The request can be entrusted to the person or team that should intervene.
In progress
The responsible person can follow progress and add important information as the work continues.
Change or decision
When a change occurs, it can be recorded with the request so the team finds the latest useful information.
Done and history
Once the work is complete, the status changes but the information, decisions and completed actions remain available in the history.
Fewer calls just to ask “how is the site progressing?”
Depending on the chosen configuration, the customer can receive a confirmation or an update when certain steps change. This avoids some follow-up calls and lets the team stay focused on the work.
The company keeps familiar working habits
Excel can remain part of the workflow
If you already use tables to track sites, teams, dates or tasks, that organization can remain a reference. The journal can keep the information that is genuinely useful to your activity.
An export that works in Excel
Useful data can be exported as a CSV file compatible with Excel, with a structure adapted to your working columns.
Information remains accessible where the team works
The local tool
The company can use a local tool to find requests, sites, addresses, tasks, responsible people, statuses and notes.
The server
The server is involved only where needed, for example to receive a request from the website or synchronize certain information.
Telegram
Telegram can simply notify authorized people when a new request arrives or an important change needs to be seen quickly. The main follow-up remains in the tool.
Visible responsibility
Each request can show who should intervene, who is waiting for a decision and what action still needs to be completed.
Adapted to your company
VVZ Studio adapts information, steps and roles to the way you work instead of imposing a rigid way of operating.
Frequently asked questions
Do we need to replace our current schedule?
No. If your current schedule works well, it can remain in place. The goal is mainly to connect information that is currently lost between requests, sites, messages, teams and follow-up.
Do we need to manage the whole site in VVZ ERP Suite?
No. The scope depends on your need. The system can simply follow useful requests, tasks and changes without replacing all your construction-management tools.
Do we have to abandon Excel?
No. Existing tables can remain a reference and useful data can be exported as a CSV compatible with Excel.
Demonstration video coming soon
A short demonstration will show how a request, a site, an assignment, a change and a work status can be followed in the system.
A clearly defined scope
Functions, access, information followed and any integrations are defined with the company before implementation.
A price based on how you really work
The price depends on your current organization, the number of steps to follow, the tools already used and the functions your company actually needs. The goal is not to sell you unnecessary modules.
See also the full range of VVZ Studio options and integrations.